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Full-time Administrative Assistant / Purchasing Assistant

at TDB in Coralville, IA

Administrative Assistant / Purchasing Assistant
Tracking Code
177-240
Job Description
​TDB Communications, Inc. is looking for qualified Administrative Assistants /Purchasing Assistants to perform the following tasks for a one year contract:
• Performing general clerical work including but not limited to; typing, data entry, scanning, filing, copying, preparing correspondence, faxing, project preparation, research, creating spreadsheets, and assisting with data calls.
• Gathers, inputs, organizes, data from available information systems, to included but not limited to VISTA (Veterans Health Information Systems and Technology Architecture), US Bank Government Services website and Internal SharePoint Servers.
• Review cardholder and Approving Official training data and initiate a follow up with employees to obtain certificates.
• Ensuring that a cardholder’s delegation of authority (VA Form 0242) is maintained and updated including preparation and proper maintenance.
• Notify employees of requests for audits. Track and receive accountable documents from the credit card holders and Approving Officials for audit.
• Use Standard Operating Procedures to determine if all documentation is complete.
• Maintain Spreadsheets and SharePoint lists and folders that include: cardholder and approving official training data, VA Form 0242 delegation of authority, audit tracking data, and document requests for new credit card accounts and/or updating existing accounts
• Contractor personnel shall follow up with Cardholders and Approving Officials to ensure credit card charges are approved and reconciliation actions are completed in a timely manner. Incumbent will contact Purchase Card coordinator staff of noncompliance.
• Performing general clerical work associated with contract close out for most contract actions. The tasks include but not limited to; typing, data entry, scanning, filing, copying, preparing correspondence, faxing, project preparation, research, creating spreadsheets, and assisting with data calls.
• Performing general clerical work associated with contract actions for solicitation, award, and modifications. The tasks include but are not limited to: typing, data entry, scanning, filing, copying, preparing correspondence, faxing, project preparation, research, creating spreadsheets, and assisting with data calls.

TDB Communications, Inc. is an EEO Affirmative Action Race/Sex/Sexual Orientation/Gender Identity/National Origin/Veteran/Disability Employer
Job Location
Coralville, Iowa, United States
Position Type
Full-Time/Regular
Salary
15.40 - 15.40 USD


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Published at 09-27-2016
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