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Part-time Administrative Assistant I - Library Foundation

at City of Cedar Rapids in Cedar Rapids, IA

Salary

$18.23 - $25.10 Hourly
Location
Library- Main 450 5th Ave SE, IA
Job Type
Part-Time
Department
Library Foundation
Job Number
NB009

Closing
5/5/2017 4:00 PM Central
Job
This is a part-time 19 hour per week position. Schedule: 9:00 a.m.-1:00 p.m., Monday-Friday.

Performs a variety of general office, clerical and administrative support for the Library Foundation to achieve optimum donor retention and recruitment through excellent donor stewardship; performs related work as required.

Some leeway is granted for the exercise of independent judgment and initiative.


Examples of Duties / Knowledge & Skills
Maintains and updates electronic and hard copies of office, prospect and donor records and files;
Maintains basic office functions including: ordering supplies, answering phones, messages, US mail, some email and deliveries;
Arranges facilities and logistics for meetings and functions;
Produces mailing lists and constituent or financial reports as required;
Works closely with Foundation accountant on daily gift entry and monthly income reconciliation;
Processes gifts and related transactions accurately and in a timely manner;
Prepares for and attends monthly Foundation board meetings, assembling board packets and recording minutes;
Facilitates general Foundation correspondence and marketing functions including: assembling donor packets and sending gift acknowledgements, pledge reminders, email blasts and vendor letters;
Works cooperatively with volunteers, donors, library and Foundation staff, other professional staff or vendors, and the general public as required;
Performs all work duties and activities in accordance with City policies, procedures and safety practices;
Attends work regularly at the designated place and time;
Supports continuous process improvement initiatives;
Performs related work as required.
Minimum qualifications & Requirements
Good knowledge of and experience using eTapestry or donor management systems;
Good knowledge of office terminology, procedures and equipment;
Ability to operate a personal computer using program applications appropriate to assigned duties and responsibilities;
Ability to understand and follow complex oral and written instructions;
Ability to handle confidential and administrative information with tact and discretion;
Ability to work cooperatively and to maintain effective working relationships to accomplish job responsibilities;
Ability to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology;
Ingenuity and inventiveness in the performance of assigned tasks.
Supplemental information
Graduation from High School or GED, supplemented by additional course work in office management; and
Considerable experience in administrative support; experience with nonprofit organizations, including experience using eTapestry, preferred; or
Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.
Agency
City of Cedar Rapids
Address
101 First Street SE

Cedar Rapids, Iowa, 52402.
Phone
319-286-5001
Website
http://www.cedar-rapids.org/


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Published at 04-26-2017
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